Trainee Tutor (Graduate Development Programme)

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Field Studies Council​ Privacy Statement

The following explains how we Field Studies Council, Preston Montford, Shrewsbury, SY4 1HW (Controllers) intend to use the information you provide in your application, along with your rights, our reasons for requesting it and who will have access to it.

As defined by the General Data Protection Regulation (GDPR) Field Studies Council is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide.

The recruitment software we use via this website is supplied by Net-Worx (2001) Ltd (trading as networx) and they are defined as a Data Processor under the GDPR. They will only process your data in accordance with our instructions.

networx can be contacted at: The Engine House, Wharfebank Business Centre, Ilkley Rd, Otley LS21 3JP.

The Data Protection Officer for networx is Rob Baker and can be contacted at dpo@networxrecruitment.com

What information do we collect from you?

We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):

• Name, address, email, telephone number
• CV (if applicable)
• Equal opportunities monitoring information (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
• Answers to application questions
• Any other information you wish to provide in support of your application

We are using Contract as our legal basis for processing, which means we can use your details and information so that we may assess your suitability for employment with us, as well as carry out our statistical analysis of recruitment.

Why do we collect this information and who do we share it with?

Details you provide in this application:

• Will be held on our computer systems and may be downloaded by us
• Will be used to deal with your application
• Will be made available to us and our processors
• Will be used for communication with you regarding the vacancy
• Will be used to satisfy legal requirements
• Will be used for statistical analysis
• Will be held and may be used to contact you about other vacancies

We will store your application data for 12 months after the vacancy has closed. After this period, it will be fully anonymised.

Where this information is stored:

The information you submit to us via our website, email, over the telephone or by paper-based methods is processed here in the UK and stored on computer systems or secure data centres based either in the UK or Ireland. FSC or third-party data processors working on behalf of the FSC will not transfer your personal data to locations outside of the EEA (European Economic Area) without GDPR/EU Security Shield level data protection compliance in place.

Data Retention:

Personal data is processed in different ways for different purposes but is only retained for as long as necessary in the context for which it was originally collected/obtained for processing in line with GDPR requirements.

We use some automated screening tools as part of this application process. The answers you provide to one or more of the questions (excluding any special categories/equal opportunity questions) may result in your application being automatically declined. This technology is used to help us manage the high volume of applications we receive and can assure applicants the same outcome would occur if we manually reviewed your application. The reason for the decline will be made available to you in your candidate account.

The FSC and Real Family Holidays websites:

These sites make use of a small number of essential cookies to improve the user experience. It is important to stress that these don’t tell us anything about you. Full details about the FSC’s use of cookies can be found on our website.

Both the FSC and Real Family Holidays websites may contain links to other sites external to FSC. We cannot be held responsible for the privacy policies and practices of these websites even if you are accessing them via links from our websites. In such cases, we would advise that you contact the site owner/check the policy of each site that you visit in this way. In addition, if you found your way to our website via a third-party website, we cannot be held responsible for the policies of the owners or operators of that third-party site.

Staff Confidentiality & Training:

Through its recruitment processes, FSC takes all reasonable steps to ensure the integrity of our employees with access to personal data. FSC does ensure that persons authorised to process personal data have committed themselves to a confidentiality agreement as part of their terms and conditions of employment as stated as a requirement in article 28 (3b) of the General Data Protection Regulations (GDPR). FSC also ensures that our employees who handle/process personal data, receive data protection training and are aware of the General Data Protection Regulations in relation to their job role / position.

How can I access the information you hold about me? Your rights

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our website site and correct any inaccuracies it may contain. If you choose to register, you may access your profile, correct and update your details, or withdraw your details at any time. To do this, you can access your personal profile by using the secure login. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

You have the following rights in relation to the way in which we deal with your personal data:

• the right of erasure or to be forgotten
• the right to rectification if information is inaccurate or out of date
• the right of data portability (to obtain and reuse your personal data)
• the right to object to networx and the controller and processors handling of your personal data
• the right to withdraw your consent with regards to the handling of your personal data
• you have the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R) - You can find out more here, visit https://ico.org.uk/for-thepublic/personal-information/
• You have the right to lodge a complaint with a supervisory authority - the ICO

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances.

If you are not satisfied by our actions, you can seek recourse through our internal complaints procedure. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner (www.ico.org.uk) or seek recourse through the courts.

Field Studies Council can exercise the right to update this policy as and when required.